Call to Order – Chairman White called the meeting to order at 5:30 p.m. Board members present were: J. B. White, Harvey Norris, Eddie Roberts, Jr., Burt Jones & Eddie Ford; also present were Marcie Seleb, general manager and Joyce Hosey, clerk to the Board.
Approval of Minutes from July 14, 2015 Meeting – Mr. Roberts made a motion to dispense with the reading of the minutes from the July 14, 2015 meeting. This was seconded by Mr. Ford and approved unanimously.
Review Pricing on Hwy. 36 Ground Storage Tank Painting – Ms. Seleb advised the Board of the proposals she has received for refurbishing and painting the Hwy. 36 ground storage tank. Prices were as follows: Crom Coatings for $32,000; Tank Pro Inc. for $63,962; Llamas Coatings for $41,000. Copies of these proposals are attached and made a part of these minutes. A motion was made by Mr. Jones to accept Crom Coatings proposal with the lowest bid of $32,000. This was seconded by Mr. Roberts and approved unanimously. Proposed Laurel Oak Subdivision – A motion was made by Mr. Roberts to serve water to Laurel Oak Subdivision off of Colwell Road as long as the developer complies with all Authority regulations. This was seconded by Mr. Jones and approved unanimously. A plat of the proposed subdivision is attached and made a part of these minutes.
Manager’s Report
Construction
Brownlee Road/Nathan Thaxton/East Ball Extension – A line valve has been set at Mountain View Road so that the section of Brownlee Road between Mountain View Road and High Falls Road can be served once blasting is completed. Staff is in the process of procuring easements adjacent to Brownlee Road north of Mountain View Road.
Bertha M. White Road – A motion was made by Mr. Norris to approve Stevenson & Palmer to engineer the Bertha M. White Road water main and draw easement plats for both Bertha M. White Road and Brownlee Road. This was seconded by Mr. Jones and approved unanimously. A copy of the agreement with Stevenson & Palmer is attached and made a part of these minutes.
West Butts Tank – Painters are on site at the West Butts Tank. Caldwell Tank has requested for a 60-day extension for the two logos added to the tank. The new deadline for completion has been moved to October 3, 2015.
Bucksnort Land Application System (LAS) Expansion Bid– A pre-bid conference is scheduled for August 19th with bid opening on September 2nd.
Generator Project – Installation of generators is scheduled to begin at the Hwy. 36 pump station the week of August 17th, with all three generator installations to be completed by the week of October 26th.
Operations
Water & Sewer Statistics – The average daily finished water pumped in July 2015 to the Authority, Jackson and Jenkinsburg from the Burford and Stewart plants was 2.4 million gallons per day, with a maximum of 2.7 million gallons per day. The rolling twelve-month average loss was 13.2% with the current month average loss of 13.2%. The total amount of finished water pumped in July by each plant was: Burford – 70 million gallons and Stewart – 7 million gallons.
Water billing for July 2015 was $250,794, down 7% from June 2015 and up 7% from July 2014. Sewer billing for July 2015 was $48,780, down 23% from June 2015 and up 10% from July 2014 billing. Total water accounts numbered 5,402, with 4,894 active water customers. There were seven new main construction water taps and three new subdivision services sold during the month of July.
The average influent at the Bucksnort Ranch LAS was 234,000 gallons per day with an average effluent of 245,000 gallons per day. The maximum 7-day effluent was 266,000 gallons per day.
Total sewer accounts numbered 145, with 142 active sewer customers. There were no new sewer services sold during the month of July.
Sanitary Survey Report – The triennial sanitary survey of the water system was conducted on May 18th by the Georgia Environmental Protection Division (EPD). The report on the survey has just been received with a satisfactory performance score of 83.8 overall for the Burford plant. Copies of the EPD report are attached and made a part of these minutes.
Price for Round Bales from the Field– The Board advised Ms. Seleb to sell round bales of hay from the field for $30.00 per bale.
Pilot Test for Lime & CO2 – A pilot test and analysis for a lime & carbon dioxide process to stabilize water chemistry is scheduled for August 19th – 21st with Burnett, Inc. The results will be reviewed by Burns-McDonnell to determine if the change in chemical feed is advisable.
Donation Request for Ernest Biles Memorial Golf Tournament – A motion was made by Mr. Jones to make a donation of $500 to the Ernest Biles Memorial Golf Tournament. This was seconded by Mr. Ford and approved unanimously. A copy of this request and flyer is attached and made a part of these minutes.
Financial Report – Ms. Seleb went over the financial summary for Water & Sewer Operations, and Special Purpose Local Option Sales Tax (SPLOST) for July 2015. Water operations income for July was $270,156. Water operations expenses were $202,694 for the month. Water capital recovery fee revenue for the fiscal year total is $1,574, with interest expense of $369 and debt service of $6,295. Sewer operations income for July 2015 was $51,013, and expenses were $15,236. Sewer capital recovery fee revenue for the fiscal year was $10, with no expenses. Through August 10, 2015, $3,448,388 in revenue has been received in 2007-12 SPLOST funds with $92,360 remaining to be spent. $1,041,125 has been collected in 2013-19 SPLOST with $298,866 funds expended. Total cash on hand at the end of July 2015 was $8,177,407. This is $43,185 over the June 30, 2015 balance. Copies of July 2015 financial summaries, combined fund balance sheet, and combined fund income statement are attached and made a part of these minutes.
Budget Revision – A motion was made by Mr. Roberts to make a correction to Fund 200 Interest Expense in the FY 2016 budget. This was seconded by Mr. Ford and approved unanimously.
Review Bills Paid – Board members were given copies of check registers for July 2015 to review. Copies of check registers are attached and made a part of these minutes.
Adjourn – A motion was made by Mr. Roberts to adjourn the meeting at 6:10 p.m. This was seconded by Mr. Norris and approved unanimously.