Call to Order – Chairman Marett called the meeting to order at 5:29 p.m. Board members present were J.B White, Eddie Ford, Curtis Taylor, Bill Jones, Eddie Roberts and Rick Jeffares. Also present was Kirk Arich representing Maulding & Jenkins. Staff members present were Alyssa Hopson, general manager and Amber Eason, clerk to the board.
Approval of Minutes from September 17, 2024 Meeting- Mr. Taylor made a motion to dispense with the reading of, and to adopt the minutes from the September 17, 2024 meeting, with the necessary corrections being made. This was seconded by Mr. Ford and approved unanimously.
Presentation of Audit – Kirk Arich with Maulding and Jenkins CPA – Kirk Arich gave an overview of the Financial Statements for Fiscal Year (FY) 2021. He reported that the audit went well with no findings. Mr. Arich noted that the Authority had a $32 million total net position, which was an increase of $129,547 over the previous year.
Mr. Arich excused himself from the meeting at 5:36pm. Copies of the audit are included and made a part of these minutes.
Select UMCR5 Testing Provider – Every five years the U. S. Environmental Protection Agency issues a new list of non-regulated contaminants to be monitored by public water systems. This testing, which will take place in 2024-25, must be paid for by individual water systems.
Ms. Hopson will present pricing to the Board for UCMR5 testing by approved laboratories at the November meeting. No action was taken.
Managers Report-
Hydraulic Water Model – Ms. Hopson reported that engineering proposals to update the 2019 hydraulic water model were requested on October 10, 2024 and are due back by October 31, 2024 by 4:00 p.m.
Water Bill Adjustment – Bill Jones informed the Board of an ongoing billing discrepancy at his primary residence. Data proves water continually flowed through the water meter for several weeks. Due to the leak(s), the Jones’ received two leak discounts totaling $1,516.60 in savings and the Authority crew members changed out the original two inch water meter because of its age. Mr. Jones is sure there was an issue with the original water meter. Mr. Ford made a motion to zero out the Jones’ account. This was seconded by Mr. Marett and approved unanimously.
Operations Statistics – Ms. Hopson went over the water production, water loss and customer statistics for September. The average daily finished water pumped to the Authority, Jackson, and Jenkinsburg from Burford and Stewart plant was 2.95 million gallons per day, with a maximum of 3.43 million gallons per day. The rolling twelve-month average loss of 12% with the current monthly average at 1%. The total amount of finished water pumped in September by each plant was: Burford 76 million gallons and Stewart 12 million gallons.
Water billing for September was $377,112 up 10% from the previous month, up 12% over a rolling 12-month total, and down 1% the same month for the previous year. Sewer billing for September was $70,193 up 18% from the previous month, up 22% over a rolling 12-month total, and down 10% from the previous year.
Total water accounts numbered 6,892 at the end of September with 5,725 of those being active customers. There were 0 new connections sold. There were 263 total sewer accounts at the end of September, with 208 of them being active customers.
Financial Report – Ms. Hopson reviewed the financial summary for Water & Sewer Operations and Capital Recovery Fees for August 2024 and Special Purpose Local Option Sales Tax (SPLOST) through September 30, 2024.
Water Operations income for September was $373,768 with expenses of $309,386. Water capital recovery fee revenue for Fiscal Year 2024 thus far was $2,780 with $0 in expenses.
Sewer Operations income for September was $76,323 with expenses of $93,195. Sewer Capital Recovery Fee revenue for Fiscal Year 2024 thus far was $323 with $0 in expenses.
For the 2019-24 SPLOST, $4,284,482 has been collected. A SPLOST payment of $92,855.24 was received on October 3, 2024. Overages in the 2019-24 SPLOST are being covered by temporary transfers from the Water Operations fund.
Total cash on hand at the end of September was $15,351,325. Copies of the September 2024 financial summaries, the consolidated fund balance sheet and the consolidated fund income statement are attached and made a part of these minutes.
Adjourn – A motion was made by Mr. Ford to adjourn the meeting at 6:24 p.m. This was seconded by Mr. Marett and approved unanimously.