Call to Order – Chairman Marett called the meeting to order at 5:30 p.m. Board members present were Jimmy White, Eddie Ford, Curtis Taylor, and Bill Jones. Staff members present were Alyssa Hopson, general manager and Amber Eason, clerk to the board.
Approval of Minutes from December 17, 2024 Meeting- Mr. Marett made a motion to dispense with the reading of, and to adopt the minutes from the December 17, 2024 meeting, with any necessary corrections being made. This was seconded by Mr. Taylor and approved unanimously.
Award GDOT HWY 16/England Chapel Roundabout Bids- Ms. Hopson presented proposals from two utility contractors. Several water mains, valves, and hydrants that are within the right of way on Highway 16 West will need to be relocated for the proposed Georgia Department of Transportation (GDOT) roundabout. Pyles Construction bid totaled $404,300 and Roberts Construction bid totaled $3955,166 for the relocation project.
Mr. Jones made a motion to award Roberts Hauling & Pipeline Construction. This was seconded by Mr. Ford and approved unanimously. A copy of the proposals are attached and made part of these minutes.
Discuss Water & Sewer Improvements- Member Rick Jeffares was not present to discuss the necessary improvements.
Managers Report-
Project Lighthouse- A draft copy of the water service agreement was presented. Ms. Hopson informed the Board that the agreement was revised by attorney Will White to include the bridge funding language. After reviewing the agreement, Mr. Jones instructed Ms. Hopson to schedule a meeting with Lighthouse personnel to discuss unanswered questions and concerns related to the project. No action was taken.
Operations Statistics – Ms. Hopson went over the water production, water loss and customer statistics for January. The average daily finished water pumped to the Authority, Jackson, and Jenkinsburg from Burford and Stewart plant was 2.65 million gallons per day, with a maximum of 3.02 million gallons per day. The rolling twelve-month average loss of 11% with the current monthly average at 6%. The total amount of finished water pumped in January by each plant was: Burford 70 million gallons and Stewart 13 million gallons.
Water billing for January was $345,975 up 14% from the previous month, up 20% over a rolling 12-month total, and up 26% the same month for the previous year. Sewer billing for January was $63.864 down 21% from the previous month, up 25% over a rolling 12-month total, and up 7% from the previous year.
Total water accounts numbered 6,892 at the end of January with 5,730 of those being active customers. There were 0 new connections sold. There were 263 total sewer accounts at the end of January, with 207 of them being active customers.
Financial Report – Ms. Hopson reviewed the financial summary for Water & Sewer Operations and Capital Recovery Fees for January 2025 and Special Purpose Local Option Sales Tax (SPLOST) through December 31, 2024.
Water Operations income for January was $345, 975 with expenses of $300,906. Water capital recovery fee revenue for Fiscal Year 2024 thus far was $8,363 with $0 in expenses.
Sewer Operations income for January was $63,865 with expenses of $127,534. Sewer Capital Recovery Fee revenue for Fiscal Year 2024 thus far was $621 with $0 in expenses.
For the 2019-25 SPLOST, $4,563,476 has been collected. A SPLOST payment of $90,347.51 was received on January 8, 2025. Overages in the 2019-24 SPLOST are being covered by temporary transfers from the Water Operations fund.
Total cash on hand at the end of January was $15,698,275. Copies of the January 2025 financial summaries, the consolidated fund balance sheet and the consolidated fund income statement are attached and made a part of these minutes.
Adjourn – A motion was made by Mr. Taylor to adjourn the meeting at 6:30 p.m. This was seconded by Mr. Roberts and approved unanimously.