Call to Order – Chairman Marett called the meeting to order at 5:32 p.m. Board members present were Eddie Roberts, Jr., J.B. White, Eddie Ford, Ken rivers, Curtis Taylor and Bill Jones. Staff members present were Alyssa Hopson, general manager and Amber Eason, clerk to the board.
Election of Board Officers- A motion was made by Mr. White to re-elect Harry Marett as Chairman of the board and was seconded by Mr. Rivers and approved unanimously.
A motion was made by Mr. Ford to re-elect Eddie Roberts as Vice Chairman of the board. This was seconded by Mr. Rivers and approved unanimously.
A motion was made by Mr. Rivers to re-elect Amber Eason as Secretary- Treasure. This was seconded by Mr. Taylor and approved unanimously.
Approval of Minutes from April 16, 2024 Meeting- Mr. Roberts made a motion to dispense with the reading of, and to adopt the minutes from the April 16, 2024 meeting, with the necessary corrections being made. This was seconded by Mr. Ford and approved unanimously.
Renewal Options for Staff Health Insurance- Ms. Hopson presented renewal options for health insurance. Cadence Insurance, formally known as Altera Insurance, informed the Authority that Humana was pulling out of the medical market and not offering renewal options. Cadence received quotes from competitive providers and overall, Aetna had the best options.
Mr. Rivers recommended Ms. Hopson discuss Aetna’s deductible options with Cadence, and for her to request a medical loss ratio. A motion was made by Mr. Rivers to table the renewal options until the June board meeting. This was seconded by Mr. Taylor and approved unanimously.
Yancey Proposal for Generator Maintenance- This item was tabled until the June meeting due to proposal revisions.
Rindt Engineering Proposal- Ms. Hopson presented a design proposal from Rindt Engineering to extend the existing 20- inch transmission water main for $256,305. The project would run along the Georgia Power utility easement to the intersection of Highway 16 West and Colwell Road. Rindt’s proposal also included an assessment and solutions for issues related to the 500,000 gallons Colwell tank. Their scope of work would consist of:
• Task 1 – Project Management
• Task 2 – Field Surveys and Investigations
• Task 3 – Design Documents Preparation
• Task 4 – Permitting
• Task 5 – Bid Phase Assistance
• Task 6 – Expenses
• Task 7 – Colwell Tank Assessment
Ms. Rivers suggested Ms. Hopson request for proposals from other engineering firms to compare cost. A motion was made by Mr. Rivers to deny Rindt’s design proposal. Mr. Ford made a motion to amend the original motion and table until June’s board meeting. This was seconded by Mr. Rivers and approved unanimously.
Project Lighthouse Terms- Ms. Hopson presented Non-Binding term sheets for Project Lighthouse. Ms. Hopson reported that she provided a copy to the Authority’s attorney for legal review. After much discussion, Mr. Jones made a made a motion to take Project Lighthouse terms under advisement. This was seconded by Mr. Rivers and approved unanimously.
Executive Session Begin- A motion was made by Mr. Rivers to adjourn into Executive Session to discuss personnel. This was seconded by Mr. Roberts and approved unanimously.
Executive Session End- A motion was made by Mr. Rivers to return to regular meeting. This was seconded by Mr. Ford and approved unanimously.
Operations Statistics – Ms. Hopson went over the water production, water loss and customer statistics for April. The average daily finished water pumped to the Authority, Jackson, and Jenkinsburg from Burford and Stewart plant was 2.68 million gallons per day, with a maximum of 3.22 million gallons per day. The rolling twelve-month average loss of 16% with the current monthly average at 21%. The total amount of finished water pumped in April by each plant was: Burford 80 million gallons and Stewart 1 million gallons.
Water billing for April was $460,633 up 58% from the previous month, up 16% over a rolling 12-month total, and up 77% the same month for the previous year. Sewer billing for April was $73,623 up 3% from the previous month, up 29% over a rolling 12-month total, and up 27% from the previous year.
Total water accounts numbered 6,892 at the end of April with 5,670 of those being active customers. There were 0 new connections sold. There were 263 total sewer accounts at the end of April, with 204 of them being active customers.
Financial Report – Ms. Hopson reviewed the financial summary for Water & Sewer Operations and Capital Recovery Fees for April 2024 and Special Purpose Local Option Sales Tax (SPLOST) through April 30, 2024.
Water Operations income for April was $357,816 with expenses of $278,122. Water capital recovery fee revenue for Fiscal Year 2024 thus far was $45,185 with $0 in expenses.
Sewer Operations income for April was $71,374 with expenses of $47,624. Sewer Capital Recovery Fee revenue for Fiscal Year 2024 thus far was $41,004 with $0 in expenses.
For the 2019-24 SPLOST, $3,994,643 has been collected. A SPLOST payment of $96,103 was received on May 7, 2024. Overages in the 2019-24 SPLOST are being covered by temporary transfers from the Water Operations fund.
Total cash on hand at the end of April was $15,037,310. Copies of the April 2024 financial summaries, the consolidated fund balance sheet and the consolidated fund income statement are attached and made a part of these minutes.
Adjourn – A motion was made by Mr. Rivers to adjourn the meeting at 7:01 p.m. This was seconded by Mr. Marett and approved unanimously.