Call to Order – Chairman White called the meeting to order at 5:30 p.m. Board members present were J. B. White, Robert Harris, Harvey Norris, Wesley Keber & Burt Jones; Mike Lott representing Rindt-McDuff Associates; Authority staff members present were Marcie Seleb & Joyce Hosey.
Opening Prayer – Mr. Norris opened the meeting with a prayer.
Approval of Minutes from Previous Meeting – Mr. Harris made a motion to dispense with the reading of the minutes from the April 12, 2011 meeting and approve the same. This was seconded by Mr. Jones and approved unanimously.
Authorize Execution of EIP Grant Agreement – Ms. Seleb advised the Board that the $500,000 EIP grant for Highway 16 sewer was awarded on April 27, 2011. With the $500,000 OneGeorgia grant awarded in 2010, funds are in place for the overall project that will provide sewer to the Great American Travel Center as well as to the balance of the Highway 16/I-75 interchange.
A motion was made by Mr. Norris to authorize Chairman White to sign the CDBG/Economic Development and Construction Agreement associated with this grant. This was seconded by Mr. Harris and approved unanimously. A copy of the signed grant agreement is attached and made a part of these minutes.
Review Bids & Award Contract for EIP/One Georgia Highway 16 Sewer Project – Ms. Seleb advised the Board that there was only a single bid received for the Hwy.16 Sewer Project, but it was well under budget. The bid received was from Jones General Contracting and totaled $851,108. The estimated construction cost was $930,494. A copy of the bid tabulation is attached and made a part of these minutes.
A motion was made by Mr. Harris to award the project to Jones General Contracting. This was seconded by Mr. Norris and approved unanimously. Mr. White abstained from the vote as he is a property owner in the vicinity of the project.
Presentation ATU Septic Retrofit – Mike Lott – Mike Lott made a presentation on a hybrid septic treatment design he has developed for use in areas where a standard septic system will not work. He stated that the U.S. EPA has matching grant funds available for a demonstration project and thought this might be something of interest to the Authority for use in the Jackson Lake area. A copy of the design drawings presented at the meeting is attached.
Consider GEFA State Revolving Fund Applications – A motion was made by Mr. Keber to consider applying for GEFA State Revolving Funds for sewer improvements at Hwy. 36. This was seconded by Mr. Norris and approved unanimously. Chairman White abstained from the vote as he owns property in the vicinity.
A motion was made by Mr. Keber to consider applying for GEFA State Revolving Funds for drinking water improvements. This was seconded by Mr. Norris and approved unanimously.
Selection of Tank Maintenance Provider – Ms. Seleb advised the Board that she received proposals for ongoing storage tank maintenance for the FY 2012 – 2015 with pricing as follows:
• Tank Pro – $64,000
• Southern Corrosion – $73,293
• Utility Service – $80,810
Tank Pro has been the Authority’s tank maintenance contractor for the past seven years. A motion was made by Mr. Keber to continue with Tank Pro as the Authority’s tank maintenance provider under the proposal and pricing offered. This was seconded by Mr. Harris and approved unanimously.
Adopt Updated Cafeteria Plan Document – Ms. Seleb advised the Board that the Authority has received its cafeteria plan document from AFLAC for the newly adopted program effective February 1, 2011.
A motion was made by Mr. Jones to adopt the updated Cafeteria Plan. This was seconded by Mr. Keber and approved unanimously.
Consider “GovDeals” for Disposal of Excess Property – Ms. Seleb advised the Board of the GovDeals program which is used by many local governments to sell excess equipment. This is an online auction exclusively for local governments. There is no cost to the Authority, but the buyer pays a 7.5% premium to GovDeals.
A motion was made by Mr. Jones to register for this service. This was seconded by Mr. Norris and approved unanimously.
Manager’s Report
Update on Construction Projects
Taps Sold – There were two taps sold in April.
Flushing & Meter Change Outs – System wide flushing and meter change outs continue.
Isaac Head Road Extension – Clearing on Isaac Head Road has been completed and with the crew ready to lay pipe.
Walt Banks Road – Much progress has been made on Walt Banks Road with all of the main installed, and testing and taps yet to be done.
EIP/OneGeorgia Hwy. 16 Sewer Project – The crew is getting set for the Hwy. 16 Sewer Project work where approximately 7,100 linear feet of force main will be laid as part of the Authority’s local contribution to the project.
Hay Cutting at Bucksnort Land Application System (LAS) – The first hay cutting using the Authority’s own labor and equipment took place on May 3, 2011, and it went very smoothly.
Scrap Metal – $5,500 of excess materials and scrap metal was sold in April.
Operations Report – Water billing for April was up 12% from March at $196,667, and up 9% from April 2010 with a total customer base of 5,221 and an active customer base of 4,629. Sewer billing for April 2011 was up 7% from March at $32,051, and up 1% from April 2010 with a total customer base of 129 and an active customer base of 120.
The average daily finished water pumped in April 2011 to the Authority, Jackson and Jenkinsburg from the Burford and Stewart plants was 2.1 MGD, with a maximum of 2.3 MGD. The rolling 12-month average loss was 9.9% with the current monthly average loss of 9.3%. The total amount of finished water pumped in April 2011 per plant was: Burford – 59 MG; Stewart – 5 MG. The average wastewater influent at the Bucksnort Ranch LAS was .231 with an average daily effluent of .185/.550 MGD and a maximum 7-day effluent of .223/.550 MGD.
Financial Report – Ms. Seleb went over the financial summary for Water & Sewer Operations and SPLOST through April 2011. Finances are within budget thus far for FY 2011. Copies of these financial summaries are attached and made a part of these minutes.
Review Bills Paid – Board members reviewed check registers and credit card statements for the month of April 2011. Copies of these registers and statements are attached and made a part of these minutes.
Executive Session to Discuss Easement Acquisition – A motion was made by Mr. Harris to go into executive session to discuss easement acquisition. This was seconded by Mr. Norris and approved unanimously. Mr. Jones and Chairman White abstained from the vote and left the meeting at this time.
A motion was made by Mr. Norris to return to the regular Board meeting to vote on matters that were discussed in executive session. This was seconded by Mr. Harris and approved unanimously.
A motion was made by Mr. Keber to pay Hwy. 36 Partners, a.k.a. LJL Trucking, Inc., $10,000 for a permanent sewer easement on .576 acres and a temporary sewer easement on .573 acres. This was seconded by Mr. Norris and approved unanimously.
A motion was made by Mr. Harris allow the Van Mar Industrial Park up to 50,000 gallons of per day sewage flow if capacity is available in exchange for a sewer easement from VanMar Park LLC. This was seconded by Mr. Norris and approved unanimously.
Adjourn – A motion was made by Mr. Norris to adjourn meeting at 7:15 p.m. This was seconded by Mr. Keber and approved unanimously.